Understanding files and folders
When you use a program on the computer to create information that you want to keep, you create a file that will be kept on a disk.
There are many different types of file, each created by a different type of program, e.g. documents, spreadsheets, graphics files, and databases.
Folders are simply containers for these files. By organising your files into folders you, and others, can keep track of your files, finding them quickly and easily when you need them.
How are folders organised?
A computer’s filing system is like the drawers and compartments in a very large filing cabinet. Files are like the sheets of paper containing the stored information.
For example, someone working on lots of different projects might choose to create a folder to hold all their projects.
Inside that folder though, they could make one folder for each project so that all the files on the same project can be kept together.
You can have lots of files and folders, but it is best to organise your electronic filing cabinet so you can find files and folders easily.
For example, a secretary working for two business partners may create a filing system that organises documents by the partners’ names, and then by the document type.